Belgium Country Snapshot

FedEx Service Availability

International Service Availability* Export U.S. to Belgium Import U.S. from Belgium
Document/Package/Mail Services    
FedEx® International Next Flight
FedEx International First®
FedEx International Priority®
FedEx International Economy®
FedEx International Ground®    
FedEx International MailService®
     
Freight Services    
FedEx International Priority® Freight
FedEx International Economy® Freight
FedEx Freight® Priority    
FedEx Freight® Economy    
FedEx International Premium®  
     
Distribution Services    
FedEx International Priority DirectDistribution®
FedEx® International DirectDistribution  
FedEx International Ground® Distribution    
     
Value-Added/Industry-specific Solutions    
FedEx® Electronic Trade Documents
Dangerous Goods  
Dry Ice  
FedEx Priority Alert™
SenseAware®    
FedEx International Broker Select®  
FedEx® 10kg Box and FedEx® 25kg Box
FedEx® Third Party Consignee    
     
Belgium Domestic Services Yes

*Services may not be available to every city.  Solutions may not be available with every FedEx service.  Please reference the FedEx Service Guide for more information.

Country Information

Capital:

Brussels

Population: 10,951,266 est.
Language: Dutch, French, German
Weights and Measures: Metric
Currency:

EURO (EUR)

Time Zone Operates on Greenwich Mean Time (GMT)
Daylight Savings Time is observed April through October (plus 1 hour).
Belgium GMT +2 (Central European Time - CET)

 

 

Back to Top

 

Trade Group Member

Belgium is a member of the following organizations and EU Unions: World Trade Organization,(WTO)

Belgium Luxemburg Economic Union, (BLEU)

Belgium, Netherlands, Luxemburg Economic Union,(BENELUX)

Customs Union with Turkey, Andorra and San Marino

European Union (EU)

European Monetary Union,(EMU)

As a European Union Member, the free movement of goods between Member States is allowed. The current members are: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Sweden, Spain, United Kingdom and Croatia. EU members form a customs union that calls for free trade and the absence of customs duties and quotas on trade among members.

For further information on the European Union consult their website, http://europa.eu/

Belgium participates in the following bilateral and multilateral preferential agreements:

(EEA) European Economic Association provides duty free/reduced rates of duty for qualifying products originating in these countries (NO, IS, LI)

(EFTA) European Free Trade Association provides duty-free/reduced rates of duty for qualifying products originating in these countries. (NO, IS, LI, CH)

(GSP) General Systems of Preference provides duty-free/reduced rates of duty for qualifying products.

(ACP) African Caribbean and Pacific States provide duty-free/reduced rates of duty for qualifying products.

(CIS) Jordan & Gaza countries provide duty-free/reduced rates of duty for qualifying products.

(LGO) Countries provide duty-free/reduced rates of duty for qualifying products.

Faroe Islands, Malta, Ceuta & Melilla, Cyprus, Israel, Andorra, South Africa, Turkey (some products), countries provide duty-free/reduced rates of duty for qualifying products.

MACHRAK (Egypt, Jordan, Lebanon, Syria)
Countries covered by these preferences are provided duty-free/reduced rates of duty for qualifying products originating in these countries.

MAGREB (Algeria, Morroco, Tunisia)
Countries covered by these preferences are provided duty-free/reduced rates of duty for qualifying products originating in these countries.

Central and Eastern Europe (Poland, Hungary, Czech Rep., Slovakia, Romania, Bulgaria)
Countries covered by these preferences are provided duty-free/reduced rates of duty for qualifying products originating in these countries.

Baltic Sea Republics (Estonia, Latvia, Lithuania)
Countries covered by these preferences are provided duty-free/reduced rates of duty for qualifying products originating in these countries.

Yugoslavic Republic (Serbia, Bosnia-Herzegovina, Croatia,Yugoslavia, Macedonia)
Countries covered by these preferences are provided duty-free/reduced rates of duty for qualifying products originating in these countries.

Central and Southern American Countries (CAC) receiving special coverage for agricultural products provide duty-free/reduced rates of duty for qualifying products originating in these countries.

Least Developed Developing Countries (LDDC) provide duty-free/reduced rates of duty for qualifying products.

Other Countries and Territories (OCP) provide duty-free/reduced rates of duty for qualifying products.

The Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES) provides for the seizure of shipments prohibited under this agreement and the assessment of fines.

Convention of Montreal for CFK (CFC's and Halon) products.

WA Wassenaar Arrangement regarding dual use items.

NSG, Nuclear Suppliers Group is responsible for or equals the MTCR, Missile Technology Control Regime.

Back to Top

General Import Clearance Information

Clearance Process

Belgium clearance is offered by FedEx under the following circumstances:

  • the importer company must have a belgian tax (vat) number
  • it may have its residency on Belgian soil or be represented by another company.

Belguim Customs has several ports of entry facilities in Belgium. The complete information can be found at the Customs Department web site at www.minfin.fgov.be (English available) OR http://fiscus.fgov.be. Goods cannot be cleared before the arrival of shipping documents. Merchandise may be examined by the importer before clearance for the purpose of making an inventory. Import licenses, if required, should be presented (with the validity period for which they were issued) at the time of the customs declaration.

Trade Fairs Shipments

Shipments to trade fairs are turned over to the dedicated broker for that trade fair.  Clearance and delivery are handled by the broker. Trade fair organizers can provide broker information.

There are 2 primary entry processes used by customs for importing into Belgium:

  • Low value clearance (for qualifying shipments below 22 euros)
  • High value clearance (for shipments above 22 euros)

Low value shipments are processed by presenting a consolidated FedEx manifest (a manifest is an abbreviated listing of the cargo details for shipments moving internationally). The Air Waybill must contain the following information so that the manifest created lists all of the following data:

  • Shipper's full name and address with phone number
  • Consignee's full name and address with phone number
  • Full and complete description of the goods
  • Total quantity, unit value and currency of the goods
  • Number of packages
  • Total weight of the shipment

The manifest is presented to Customs for evaluation and processing for release. Barring any problems or need for clarification, the shipments are normally released. Shipments processed as low value shipments are not exempt from duty or any existing licensing requirements that must be satisfied as a condition of entry into the commerce of Belgium.

High value shipments are processed by presenting a consolidated FedEx manifest along with a formal declaration for each of the shipments listed on that manifest. The Air Waybill and Commercial Invoice provided by the exporter must contain the following information so that the manifest and formal declaration contains all of the following data:

  • Air Waybill/ Bill of lading
  • Commercial Invoice or Proforma Invoice
  • Along with any related import documentation required / supplied by the exporter such as:
  • Import Licenses
  • Certificate of Origins (EUR1, Form A, ATR form)
  • Health Certificate, etc.

The FedEx Import Broker uses the data provided on the documentation to enter the required data in the import clearance system. This is then transmitted via an EDI interface to the Customs computer Paperless Customs and Excises (PLDA) system at the Customs Head Office in Brussels. The minimum information required for data entry to produce a declaration is as follows:

PLDA verifies if the data matches the various customs and agency entry requirements of the commodity and returns a message. If the declaration is correct, a message is sent stating it is accepted and the release declaration will be printed in the declarant's office. When a declaration is returned as incomplete the errors will be highlighted, and once corrected, the data can be submitted again for further processing. When a declaration is returned correct, PLDA adds a Customs control code to it that identifies the need for further processing and or examination. FedEx will send a copy of this unique document to the consignee. This document is necessary for the bookkeeping of each company as proof of import into the European Union. This document maybe used by an individual as proof of import.

There are three (3) different options on the Air Waybill that the supplier / exporter can choose for the payment of duty/vat and freight charges. Depending on the agreement with the consignee, the supplier can choose bill sender, bill consignee or bill third party. It is very important that all parties fully understandwho is responsible for what charges prior to the shipment being tendered for export to Belgium.

Please note: Clearance delays can be expected for all shipments requiring special processing prior to customs clearance. (Examples: CITES, Veterinary shipments, Shipments requiring licenses, etc.) Other Import transactions handled at time of clearance:

  1. T1 documents (A TI cannot be issued for some excise goods)
    • Shipments transiting un-cleared
    • Consignee has the option of either using the FREE of charge customs clearance by FedEx or using their preferred broker.
    • Diamonds and diamond powder must be cleared at the Diamond Office in Antwerp. No exceptions
    • INTRA-EUROPE T1 (un-cleared shipments need to be pre-adviced via email to:
    • BE-IMPORT&MAIL.FEDEX.COM
  2. T5 document or Airworthiness Certificate
    • Mostly used for aircraft parts and when not classifying under simplified procedure
    • The importer may be exempt from duty and or vat when importing aircraft parts.
    • This document must be submitted prior to the shipment being tendered to FedEx Belgium and the final consignee.
    • The T5 or Airworthiness Certificate is used as an extra customs control document.
  3. Temporary import (im5)This service can only be accepted if the temporary import clearance can be done in agreement with the BE customer on their caution.

    Other = transit/T1 to a Belgian broker (= extra Fedex Transit ancillary charges + the extra administration & transport cost of the Belgian Broker)

    This service is used when goods are imported for a limited time and then exported. Some goods used in trade shows (exhibitions), or goods imported for repair are examples of shipments utilizing temporary import.
    • When using temporary import, the Air Waybill and invoice must clearly show Temporary Import.
  4. Re-import (im6)
    • Shippers whose goods will be re-imported later may choose to use temporary export and upon the re-entry of the goods, use re-import service.
    • The air Waybill and invoice must state clearly that this shipment is a RETURN shipment with the original Export Air Waybill if possible.
  5. Entrepot (im7)
    • Consignees use this service when goods are put into "entrepot".
  6. 136form
    • Shipments from diplomatic institutions (embassies and other agencies) require declaration by presenting this special form (supplied by the institution) to Customs.
  7. 302form
    • Shipments from military institutions (armies, logistic offices, etc.) require a declaration by presenting a 302 special form (supplied by the military headquarters) to Customs.
  8. A T2 or T2L can be used in some customs areas.

Please note: Ancillary charges may be applied for all extra services as deemed necessary by Customs or where these services are not covered as part of the standard FedEx Express customs clearance services. Shipments under Phytosanitary Control can only be accepted if the inspection can be done at the first point of entry in Europe.

CITES Shipments

  • Articles or products from animals or plants subject to phytosanitary or veterinary inspection may incur additional delays by applicable local, EU law. Note that special SOP will be required.
  • Articles or products from animals or plants protected under CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) are prohibited unless special agreed SOP in place on specific traffic.

Diamonds & Diamond Powder

Requires authorization and additional clearance documentation completed by the Diamond Office. All shipments must be cleared at the Diamond Office in Antwerp.  

EU Feed & Food Products

The European Commission introduced increased controls on the import of feed and food products from Japan which might have been affected by the recent incident at the Fukushima Daiichi nuclear plant. Be aware that these items will certainly incur delays and possibly also additional costs due to examination and investigation of their source. Certification and advance warning is required in order to allow the processing to proceed correctly. The measure will be valid from March 27, 2011 until March 31, 2014 and will be reviewed by the European Commission on a monthly basis until further notice. This applies to concerned items either originating in or consigned from Japan.  

Duties/Taxes should be billed to FedEx account number for shipments sent to hotel/guest.

Document Requirements The following is a list of the general documentation that is used to facilitate import and export processing requirements for shipments entering or exiting the commerce of Belgium. 

Bill of lading

A Bill of Lading is a carrier certificate that authorizes the movement of goods. Currently, there are no special regulations or format designated for Bills of Lading.

Air Waybill

An Air Waybill or Carriers Certificate (naming the consignee for customs purposes) acts as evidence of the consignee's right to make entry.

Commercial Invoice

All goods shipped from outside the European Community to Belgium must have a Commercial Invoice. The invoice must contain and or reference the following information:

  • Air Waybill or Bill of Lading number
  • Shipper's full name and address with phone number
  • Complete delivery address if different from invoice address
  • VAT number of the consignee (if company)
  •  EORI number  http://www.fiscus.fgov.be/interfdanl/nl/enterprises/eori.htm
  • AEO number (if applicable) http://www.fiscus.fgov.be/interfdanl/nl/aeo/index.htm
  • INCOTERMS (Terms of Sale - if possible show freight and insurance charges separately) + NAMED PLACED + INCOTERM DATE
  • Consignee's full name and address with phone number
  • Full and complete description of the goods (including HS numbers if possible)
  • Total quantity, unit value, units of measure and currency of the goods (fair market value)
  • Number of packages
  • Total weight of the shipment (gross and net)
  • County of Origin

Invoices are required for all dutiable shipments relating to commercial transactions between companies; companies and individuals, regardless of the value. Commercial Invoices should show freight, insurance and similar charges as separate items when applicable, regardless of the INCOTERM (International Commercial Terms of Sale) used on the transaction. It can be in any official language for import shipments and, if required by customs, must be accompanied by a translation. When translations are requested, it must be furnished by a party who is knowledgeable of the transaction.

EORI Scheme

The Economic Operators Registration and Identification (EORI) reference number is required for all importers with the exception of private individuals, military shipments and non EU residence. It is recommended that the EORI number be listed on the Commercial Invoice. The number is used for making import/export and transit declarations in your name. Failure to provide the number will result in clearance delays.

Additional descriptions and in some cases statements may be required and should be provided on the invoice in order to avoid possible customs delays and to assure proper classification and processing.

  • A declaration of antiquity (for qualifying goods over 100 years old)
  • A declaration of USED personal belongings, for shippers of personal effects seeking duty and tax exemption
  • Fabric breakout (composition of fabric 100% Cotton) for textiles and textile products shipped
  • Foodstuff breakout that identifies ingredients used in the manufacture of the foodstuffs
  • Footwear breakout that identifies the gender, shoe type and construction of the shoes
  • If samples of commercial goods are shipped, the appropriate description of the type of sample 'mutilated samples' or 'marked samples not for resale' should be provided as part of the description of the goods themselves.
  • If gift shipments, shipper must identify the gifts as "unsolicited gifts not for resale or other purpose".
  • Audio/video cassettes and tapes - the length and width of the tape, a brief synopsis of the content and the reason for exportation
  • Software on CD's and floppy disks - The value of software must be shown separately from software support.

Licenses For some products, an Import License is required to be provided and tendered to customs when the goods are presented for import clearance. A license requirement is identified by customs or the designated agency (European Union licenses, national licenses, and surveillance forms, etc.) based on the type of commodity being imported and or the country of manufacture of the goods. There are several types of licenses required for imports:

  • CAP (Common Agricultural Policy) License
    • AGRIM
  • General Import Licenses are required for some:
    • Textiles
    • Steel
    • Toys
    • Ceramics
  • Munitions /Arms
  • CITES (Convention on International Trade in Endangered Species Wild Fauna and Flora) Import and Export Licenses

For some products it is sufficient to apply for an Import License with Invoice, Packing List and Bill of Lading / Air Waybill as proof. For some products you will require an Export License, Invoice, Air Waybill, etc. to ask for an import license. Some Import Licenses are only valid when accompanied with a Certificate of Origin, etc.

For more information on licensing requirements for your products please see 'Useful Contact Information'.

Textile Certificate of Origin - Certificates of Origin maybe required for the importation of textile products valued at or over 45 Euro. Exceptions from this includes: textiles products falling under section XI of the Nomenclature, marked and mutilated samples; luggage made up of textile materials, canvas bags, bona-fide gifts and personal effects. The country of origin is required to be stated on the Commercial Invoice.If preferential duty is being claimed, supporting documents such as a Form A is required.

Quotas

Bilateral agreement quotas or "quantitative limits of import" have been assigned to specific countries for specific products to allow the controlled importation of specific products. Quotas do not prohibit the free flow of commodities, but aid the importing country to control the amounts imported and to avoid negative impact to local industry.

Dangerous goods certification

In addition to the standard documentation noted above, some goods may require DG certification. Examples of some commodities that may require dangerous goods certification are perfumes, liquor, chemicals, etc.

Preferential Certificate of Origin documents (EUR 1, Form A, ATR)

Belgium is a participating member in many trade groups and has some bilateral and multilateral preferential agreements, which offer preferential tariff/duty rates for qualifying goods imported directly from nations, which are granted these preferences. The Preferential Certificate of Origin must be properly completed by the exporter and validated by the locally designated agency or ministry in order to be honored at the time of import. If your goods qualify for preferential treatment it is good to have an agreement between the supplier and consignee to ensure that they are always provided prior to the products being shipped. A Preferential Certificates of Origin is only necessary for those commodities subject to DUTY. Also note that in some countries, fees are associated with obtaining the documents and that the cost of obtaining the preference certificate may outweigh any benefit derived from a reduced rate of duty. Generally, shipments valued below 500 euro will not benefit from the issuance of a preference certificate, but the exporter should verify this prior to export as rates of duty vary by commodity.

If your goods qualify but the exporter fails to provide the proper preferential document, goods will be processed under normal entry processing and the importer will be required to pay full duty.

Low Value Preference Declarations are acceptable for some qualifying goods shipped from countries where preference agreements exist. A declaration may be provided on the Invoice in lieu of a Preference Certificate for most shipments valued between 5110- 6000 euro. Shipments that exceed 5110-6000 euro require the appropriate preference certificate to receive reduced duty benefit. Differences in the various preference agreements reached with Belgium's trading partner nations dictate at which value the preference declaration may be applied. You may contact customs locally or Belgian Customs for more information.

Forms/statements/others

  • Low Value preference declarations (for qualifying goods)
  • Phytosanitary (for plants and vegetable products)
  • Veterinary health (for animal products not for human consumption)
  • Veterinary health (foodstuff for human consumption)
  • CE-label (for quality and safety ex. Toys etc.)
  • Agrim/Agrex (cap-license for agriculture products, etc.)
  • VI1 (for wine, grape, grape juice)
  • Fabric, foodstuff, footwear breakout
  • Waste certificate

Some products could have exemption of duty and taxes

The following is a non-exhaustive list of goods that may qualify for exemption from import duty and taxes:

  • Used personal effects removal, marriage, heritage, second house, student
  • Educational and cultural materials
  • Scientific instruments
  • Test object-biological and chemical materials
  • Therapeutic materials of human origin
  • Test sera for blood and tissue groups
  • Instruments intended for medical science and medical diagnoses
  • Reference materials for quality control for drugs, pharmaceutical products
  • Goods intended for international sporting events
  • Products for institutes with charitable events or awards
  • Products for royalties
  • Products intended for use in scientific analysis and testing

Country of Origin Marking

All articles imported into Belgium must bear a proper country of origin (country of manufacture) marking as specified by Custom's regulations. The country of origin must be provided on the goods in the manner and location designated by the rules governing that commodity. For purposes of identifying the actual country of manufacture where goods are processed or assembled in more than one country, the country of origin (manufacture) will be the country where the goods were last processed into a finished good or where a substantial transformation was made on the raw materials transforming them from one commodity into another. Substantial transformation requires that the goods be changed markedly from one commodity to another. Adding of water, to fruit juice concentrates to make fruit juice, is deemed not to be a substantial transformation. Smelting of ore into steel sheets or rods is considered a substantial transformation. Rules of origin are complex and require a thorough knowledge of the commodity and processes used in making the product, as well as the rules of origin that apply to any preferential tariff agreements in place.

Marking of Goods

Marking of all goods consigned for consumption into Belgium must be legible. This means it must be of adequate size, and clear enough, to be read easily by a person of normal vision. The article should be marked as permanently as the nature of the product will permit. However, any reasonable method of marking that will accomplish the purpose of the law is acceptable. Markings that do not remain on the article during handling will be considered an improper marking. The best form of marking is one which becomes a part of the article itself, such as branding, stenciling, stamping, printing, molding and similar methods. Other forms of marking will be acceptable if it is certain that the marking used will remain on the article, and will remain legible and conspicuous, until the article reaches the ultimate purchaser in Belgium. It is important that this marking withstand handling. This means it must be of a type that can be defaced, destroyed, removed, altered, obliterated, or obscured only by a deliberate act. When tags are used, they must be attached in a conspicuous place and in a manner which assures that, unless deliberately removed, will remain on the article until it reaches the ultimate purchaser.

All textile products must be permanently affixed with a readily accessible label containing the following information:

  1. Fiber content shown by generic name, preferably in one of the major country languages or English as a percentage of total mass for all fibers with a total mass of 100% and in order of predominance of mass
  2. Dealer identity and/or Country of Manufacture

Other special marking rules are issued by various regulatory agencies and departments for specific products such as iron and steel pipe and pipe fittings, manhole cover parts, scissors, razors, for surgical, scientific and laboratory equipment, for watches and clocks. Cutting, die sinking, engraving or stamping, must mark these articles. Specific labeling requirements also exist for household appliances, food, drugs, and electronics and for containers of alcoholic beverages.

A marking exemption may apply to various articles due to their own specific limitations, like goods for one time use or articles that are incapable of being marked.

Certain electronic goods put up for sale or use in Belgium require Electromagnetic Compatibility Certification and must bear the appropriate CE marking. Toys put up for sale or use in Belgium must meet certain safety regulations and must bear the appropriate CE marking. Child safety restraints and motorcycle helmets put up for sale or use in Belgium must meet certain safety regulations.

Customs Valuation All goods shipped from a country within the EU to Belgium must provide a proper description clearly detailing the shipper's intent related to the goods as well as any special processing requirements that exist for the goods shipped. All goods shipped from outside of the EU into Belgium must provide a proper value declared and a proper description clearly detailing the shipper's intent related to the goods as well as any special processing requirements that exist for the goods shipped.

Import Duties

All merchandise coming into Belgium must clear Customs and is subject to customs duty assessment unless the goods are duty or tax exempt by law. Customs duties are, generally, an ad valorem rate (a percentage), which is applied to the transaction value (euro) of the imported goods based on the cost of the goods, insurance, and freight charges. Some articles, however, are dutiable at a specific rate of duty (so much per piece, liter, kilo, etc.) and others at a compound rate (combination of both ad valorem and specific rates).

The dutiable value of merchandise is determined by the EU Customs code. Several appraisal methods are used to arrive at this value. Generally, the transaction value of the merchandise serves as a basis of appraisal. Transaction value is the price the buyer actually pays the seller for the goods sold and being imported.

The Harmonized Tariff Schedule of European Union (2012 Edition) prescribes the rates of duty and classification of merchandise by the type of product; i.e. animal and vegetable products, textile fibers and textile products. The tariff schedule provides several rates of duty for each item. Below is a summary of the new rules for EU deminimis value that enter into effect January 1, 2012:

  • A commercial shipment below 22 Euros: no duty and no VAT collected.
  • A commercial shipment between 22 Euros and 150 Euros: no duty but VAT is collected.
  • A commercial shipment over 150 Euros: duty and VAT are collected.

It is recommended that before you send Delivered Duty Paid (DDP) shipments to Belgium; verify the local customs/VAT requirements at the EU destination country.

Antidumping

Under strict enforcement of unfair trade laws, Customs will assess antidumping duties or countervailing duties. Antidumping duties are assessed on imported merchandise sold in Belgium (EU) at less than the normal price of goods in the manufacturer's home market (also called fair market value). The amount of duty assessed will be determined based on the type of good, country of manufacture of the good, and in some cases the actual manufacturer of the good.

Excise Duties

Excise taxes are accessed against certain commodities, which are normally identified as "luxury" goods. The excise tax is normally assessed against tobacco products, perfumes and alcohol products but can also be accessed against other goods as deemed by Belgium regulations.

Additional Duties

Additional duty that may be applicable for imports into Belgium:

  • Antidumping duty
  • Compensated duty
  • Special duties on agriculture products
  • For some commodities duty can be calculated per item

Countervailing

Countervailing duties are assessed to counter the effects of subsidies provided by a foreign government for merchandise exported to Belgium resulting in artificially low prices that are detrimental to Belgium and other European Union member states industries.

Watch Duty Rate

Watches imported into Belgium are subject to classification and duty assessment based on a per item basis. The actual duty and the final rate of duty are determined based on the classification of the watch at the time of entry processing with customs.

Import Taxes

Additional tax that may be applicable for imports into Belgium:

  • Excise and special excise
  • Tax on controlled items like veterinary, Phytosanitary, etc.
  • Special environmental tax (see eco tax)
  • Ancillary Fees (addition charges) required due to special handling or processing as deemed necessary by customs

VAT

Value Added Tax (VAT) is normally 21%, however on some products the vat can be 6%. For example the general calculations for duties and vat is based on:

  • Duty (full duty/reduced duty/no duty) = invoice value + % transport cost x % duty = duty value
  • VAT (21% or 6% or…) = invoice value + % transport cost + duty value x % vat = vat value

Eco-tax (environmental tax) Eco tax will be added at the time of import on some products such as: packaging materials made from paper and plastic; disposable cameras; batteries and industrial packaging; containers used to transport solvents, glues and pesticides and the actual pesticides. The tax is levied to assist the local government to control the cost of the environmentally safe disposal of waste by-products associated with these type products.

Customs Fees Ancillary charges may be applied for all extra services as deemed necessary by Customs or where these services are not covered as part of the standard FedEx Express customs clearance services. If the Customs Administration considers that goods have been undervalued on the declaration, the importer has the option of asking to have the goods appraised by experts. If the appraised value of goods is not more than 5% higher than the declared value, duty is levied on the declared amount. If the appraised value is more than 5% higher than the declared value, duty may be collected on the amount fixed by appraisers, or the goods may be pre-empted on payment of the declared price plus 5%. In the first instance, if the experts' appraisal exceeds the declared value by 10%, a fine of 50% of the extra duty is levied.  

Exchange Controls No foreign exchange controls exist.

Technical Barriers to Trade (TBT's)

Technical barriers or non-tariff barriers to trade as they are sometimes known, can cause many problems for exporters looking for new markets for their products. These barriers can be in the form of regulations, standards, testing and certification procedures. The World Trade Organization (WTO) Agreement on Technical Barriers to Trade tries to ensure that these barriers do not create unnecessary obstacles. To obtain further information on Technical Barriers to Trade as well as Notifications on technical regulations and conformity assessment procedures, go to http://www.wto.org/index.htm

Consular Fees

No consular fees

 

Back to Top

Belgium Import Prohibitions

The importation of certain classes of merchandise may be prohibited or restricted to protect the economy and security of Belgium and other EU member states, to safeguard consumer health, well being, and to preserve domestic plant and animal life. Some commodities are also subject to an import quota or a restraint under bilateral trade agreements and arrangements. In addition to Customs requirements, many prohibited or restricted imports are subject to laws and regulations administered by other Belgium Government agencies for which the Belgium Customs Department is the enforcer. These laws and regulations may, for example, prohibit entry; limit entry to certain points; restrict routing, storage, use, require treatment, labeling or processing as condition of release. Customs release only takes place when the additional requirements are met. These requirements apply to all importation types, including shipments made by mail. The exporter should make certain that the Belgium importer has provided proper information to (1) permit the submission of necessary information concerning packing, labeling, etc. and (2) ensure that necessary arrangements have been made by the importer for entry of the merchandise into Belgium. The following commodities may be prohibited or restricted for entry into Belgium:

  • All licensed goods
  • Counterfeit coins and bank notes
  • Wine, grape juice, grape must etc.
  • All goods subject to phytosanitary controls (plants and vegetable products)
  • Goods bearing false origin statements in any form
  • Counterfeit or pirated goods
  • Live animals and products of animal origin
  • Foodstuff of animal origin
  • Goods not meeting safety standards
  • Narcotic drugs and psychotropic substance
  • CFC's and Halon's
  • Precursors
  • Waste products
  • All CITES goods
  • Furs of wild life animals
  • River and sea fish
  • Eggs
  • Poultry
  • Radioactive products
  • Weapons
  • Explosives
  • Cigarettes (including Electronic Cigarettes with Nicotine) , cigars, Cigarillos
  • Alcohol
  • Perfume
  • Some agriculture products (cap agrim )
  • Some medicines & drugs (lkhatdrug etc)
  • Radar-and detection equipment for cars
  • Bird-protection
  • Goods infringing on a trademark
  • Goods infringing on a copyright
  • Unregistered pharmaceutical products
  • Diamonds and diamond powder must be cleared at the Diamond Office in Antwerp.No exceptions
  • Goods that require import approval from the Ministry of Agriculture CANNOT be accepted for movement via FedEx International Priority service
  • All products containing the biocide dimethylfumarate (DMF)
  • Tobacco Products under EXCISE regulations are prohibited and cannot be imported via FedEx however Tobacco Products WITHOUT EXCISE can be imported via FedEx
  • Gems, Gemstones, Carved Gems and Diamonds to Belgian individuals
  • Jewelry (containing Precious stones, Platinum and/or Gold) used as body adornment with the exception of Precious Stones/ Gemstones imported into Antwerp, postal code (2018). Watches are not included. 
  • Checks and other vouchers used as means of payment

 

Due to the risk of contamination with E coli bacteria possibly linked to the recent outbreaks in Germany and France, the emergency measure prohibits the immediate effect the importation of seeds and beans from Egypt to all EU countries. The commodities are:

Rocket sprouts
Beetroot sprouts, radish sprouts
Leguminous vegetables, shelled or unshelled, fresh or chilled
Dried leguminous vegetables, shelled, whether or not skinned or split
Soya bean sprouts
Soya beans, whether or not broken
Sugar beet seed
Lucerne (alfalfa) seed
Vegetable seeds
Mustard seeds, for sowing
Other mustard seeds
Other oil seeds and oleaginous fruits, whether or not broken
Fenugreek seed
Lucerne (alfalfa) sprouts

 

Back to Top

General Import Restrictions

 

You are prohibited from tendering the following items for shipment to any international destinations unless otherwise indicated, and you agree not to do so. (Additional restrictions may apply depending on destination. Various regulatory clearances in addition to customs clearance may be required for certain commodities, thereby extending the transit time.)

  1. APO/FPO addresses.
  2. C.O.D. shipments.
  3. Human corpses, human organs or body parts, human and animal embryos, or cremated or disinterred human remains.
  4. Explosives (Class 1.4 explosives are acceptable for carriage to Canada, Germany, France, Japan, United Arab Emirates and United Kingdom. Note: United Arab Emirates only allows Class 1.4 explosives to be shipped hold-for-pickup to the FedEx Express facility in Dubai).
  5. Items resembling a bomb, hand grenade or other explosive device, except as provided in the Dangerous Goods section. This includes, but is not limited to, inert products such as novelty items, training aids and works of art.
  6. Firearms, weaponry and their parts (acceptable between the U.S. and Puerto Rico).
  7. Perishable foodstuffs and foods and beverages requiring refrigeration or other environmental control. An exception is available by contract only. Contact your FedEx account executive for information.
  8. Live animals including insects, except as provided in the Live Animals section in the FedEx Service Guide. (Call the FedEx Live Animal Desk at 1.800.405.9052).
  9. Plants and plant material, including cut flowers (cut flowers are acceptable from the U.S. to selected points in Canada and from Colombia, Ecuador and the Netherlands to the U.S.).
  10. Lottery tickets and gambling devices where prohibited by law.
  11. Money (coins, cash, currency, paper money and negotiable instruments equivalent to cash such as endorsed stocks, bonds and cash letters).
  12. Pornographic and/or obscene material.
  13. Shipments being processed under:
    1. Duty drawbacks claims unless advance arrangements are made.
    2. Temporary Import Bonds – acceptable under the FedEx International Broker Select option, for initial import only.
    3. U.S. State Department licenses
    4. Carnets
    5. U.S. Drug Enforcement Administration export permit.
    6. Letters of Credit. Shipments subject to Letters of Credit are generally prohibited, with the exception of shipments subject to Letters of Credit calling for a “courier receipt”, as defined by Article 25 of UCP 600, shipped using the FedEx Expanded Service International Air Waybill.
    7. Certificate of Registration shipments (CF4455).


  14. Hazardous waste, including, but not limited to, used hypodermic needles or syringes transported for sterilization, recycling, disposal or for any other purpose, or other medical waste.
  15. Shipments that may cause damage to, or delay of, equipment, personnel or other shipments.
  16. Shipments that require us to obtain any special licenses or permit for transportation, importation or exportation.
  17. Shipments or commodities whose carriage, importation or exportation is prohibited by any law, statute or regulation.
  18. Counterfeit goods, including, but not limited to, goods under a trademark, without the approval or oversight of the registered trademark owner (also commonly referred to as "fake goods" or "knock-offs").
  19. Marijuana, as defined by U.S. federal law, 21 U.S.C. 802(16), including marijuana intended for recreational or medicinal use, and synthetic cannabinoids.
  20. Shipments with a declared value for customs in excess of that permitted for a specific destination. (See the Declared Value for Carriage and Limits of Liability section in the FedEx Service Guide).
  21. Dangerous goods except as permitted under the Dangerous Goods section of these terms and conditions.
  22. Processed or unprocessed dead animals, including insects and pets. Taxidermy-finished hunting trophies or completely processed (dried) specimens of whole animals or parts of animals are acceptable for shipment into the U.S.
  23. Packages that are wet, leaking or emit an odor of any kind.
  24. Wildlife products that require U.S. Fish and Wildlife Service export clearance by FedEx prior to exportation from the U.S.
  25. In-bond shipments destined to or being withdrawn from a Foreign Trade Zone or bonded warehouse, unless the FedEx International Broker Select option is selected for U.S. import shipments, or the FedEx International Controlled Export service option is selected for U.S. export shipments.

Notwithstanding any other provision of the FedEx Service Guide, we are not liable for delay of, loss of damage to a shipment of any prohibited item. The shipper agrees to indemnity FedEx for any and all costs, fees and expenses FedEx incurs as a result of the shipper's violation of any local, state or federal laws or regulations or from tendering any prohibited item for shipment.

You may be able to ship these items via FedEx International Controlled Export, FedEx International Premium, FedEx International Express Freight (IXF) or FedEx International Airport-to-Airport (ATA). For information on FedEx International Controlled Export, call International Customer Service at 1.800.GoFedEx 1.800.463.3339 (say "international services"). For information on the other services listed call FedEx Express Freight Customer Service at 1.800.332.0807.

Back to Top

Belgium Restrictions

The importation of certain classes of merchandise may be prohibited or restricted to protect the economy and security of Belgium and other EU member states, to safeguard consumer health, well being, and to preserve domestic plant and animal life. Some commodities are also subject to an import quota or a restraint under bilateral trade agreements and arrangements. In addition to Customs requirements, many prohibited or restricted imports are subject to laws and regulations administered by other Belgium Government agencies for which the Belgium Customs Department is the enforcer. These laws and regulations may, for example, prohibit entry; limit entry to certain points; restrict routing, storage, use, require treatment, labeling or processing as condition of release. Customs release only takes place when the additional requirements are met. These requirements apply to all importation types, including shipments made by mail. The exporter should make certain that the Belgium importer has provided proper information to (1) permit the submission of necessary information concerning packing, labeling, etc. and (2) ensure that necessary arrangements have been made by the importer for entry of the merchandise into Belgium. The following commodities may be prohibited or restricted for entry into Belgium:

  • All licensed goods
  • Counterfeit coins and bank notes
  • Wine, grape juice, grape must etc.
  • All goods subject to phytosanitary controls (plants and vegetable products)
  • Goods bearing false origin statements in any form
  • Counterfeit or pirated goods
  • Live animals and products of animal origin
  • Foodstuff of animal origin
  • Goods not meeting safety standards
  • Narcotic drugs and psychotropic substance
  • CFC's and Halon's
  • Precursors
  • Waste products
  • All CITES goods
  • Furs of wild life animals
  • River and sea fish
  • Eggs
  • Poultry
  • Radioactive products
  • Weapons
  • Explosives
  • Cigarettes, cigars, cigarillos
  • Alcohol
  • Perfume
  • Some agriculture products (cap agrim )
  • Some medicines & drugs (lkhatdrug etc)
  • Radar-and detection equipment for cars
  • Bird-protection
  • Goods infringing on a trademark
  • Goods infringing on a copyright
  • Unregistered pharmaceutical products
  • Diamonds and diamond powder must be cleared at the Diamond Office in Antwerp. No exceptions
  • Goods that require import approval from the Ministry of Agriculture CANNOT be accepted for movement via FedEx International Priority service

An EU-wide ban has been placed on the commercial import of all Seals, Walruses and Sea Lion products. Any products containing such items (either processed or unprocessed, deriving or obtained from seals, walruses and sea lions, including meat, oil, blubber, organs, fur skins and raw fur skins, tanned or dressed including fur skins assembled in plates, crosses and similar forms, and articles made from fur skins) unless you have a permitted exemption that is subject to customs declaration requirement. For further information, please contact your local FedEx Customer Service Representative


Back to Top

Special Import Provisions

Labeling

Labels for goods imported into Belguim should be printed in both French and Dutch. Except for food products and certain other commodities, there are no general labeling requirements for goods imported into Belgium.

Belgium follows EU regulations concerning the labeling of food products. Food products must be labeled with the product's name; list of ingredients in descending order by weight; quantities or categories of certain ingredients; net quantity expressed in metric units; "use by" date; storage conditions; usage conditions and instructions; name and address of manufacturer, packager, or vendor established within the Union; country of origin if the lack of such information would mislead the consumer; lot mark; and any treatments, such as irradiation, applied to the product. Alcoholic beverages containing more than 1.2% alcohol by volume must be labeled with the product's actual alcoholic strength.

 

Personal Effects

Personal effects are acceptable for transport to Belgium and can be processed with customs approval with exemption from duty and taxes. A Commercial Invoice is required if valued at or over 22 Euros for all shipments seeking this type preference from customs. In order to ensure that the goods are properly identified and processed as Personal Effects, the shipper should mark both the Bill of Lading / Air Waybill and Commercial Invoice with this wording: "USED PERSONAL BELONGINGS". Shipments of personal effects that are received without the proper documents and descriptions will be subject to normal entry, and documentation requirements and delays may result in the clearance. Shippers are cautioned to submit only qualified personal effects (used personal goods having been in the owner's possession for a period of at least one year) and not to include articles (new clothing, souvenirs, etc.) that do not qualify. Used Personal Effects shipments are subject to Belgium customs inspection.

Samples

Samples are acceptable to Belgium and will be exempt from all Duty and VAT provided that they meet the following criteria:

If they have been mutilated. Mutilated goods must have a large hole cut in a prominent location on the outer side of the article so as to make it usable only as a sample. Cutting a sleeve off a shirt, a hole in the front of the garment, or hole in the sole of a single shoe so as to make it unusable is recommended. The shipper's documents, preferably the Commercial Invoice should state that the article(s) is a mutilated sample- not for resale or other use. A Certificate of Origin will not be required for import; only a standard Air Waybill or Bill of Lading and Commercial Invoice will be needed. If they have been marked. Marked samples are acceptable so long as the article is properly marked on a prominent location on the outer side of the article in indelible ink. The article should be marked with the word "SAMPLE" in contrasting ink and in such a manner that it can be easily seen upon inspection. The shipper's documents, preferably the Commercial Invoice should state that the articles are marked samples- not for resale or other use. A Certificate of Origin will not be required for import; only a standard Air Waybill and Commercial Invoice will be needed.
  • Only single items representing a style, model, etc.
  • Shoes - only 1 shoe of the pair, of a particular style, model, etc.

All items must be appropriately marked as samples by either mutilation or marking in order to gain the benefit of Duty and VAT exemption. Articles that arrive without proper documents or markings as noted will be subject to ALL normal entry and document requirements and as such full Duty and VAT. Imported samples of commercial value owned by individuals abroad also may be granted exemption from customs charges. Security is required in the amount of duty and tax chargeable, plus 10%. Samples may be allowed to stay in Belgium up to one year. Such samples are not permitted to be sold, put to normal use (except for demonstration purposes), or utilized in any manner for remuneration.

 

Gifts

Articles consigned as "Unsolicited gifts" are acceptable and will be allowed entry free of any duty or VAT providing the shipment is valued at less than 45 EURO originated from and consigned to an individual, and are individually wrapped. Multiple gifts can be consigned in one shipment so long as the individual parcels enclosed are individually tagged with the recipients name, are individually wrapped and the value does not exceed the per person limit of 45 EURO. Shipments consigned to companies as gifts for an individual may be denied entry as gifts and will be subject to full duty and VAT. Generally, most articles can be consigned as gifts, except those articles noted prohibited or restricted for import (see General Import Prohibitions and Restrictions).

Gifts are acceptable for import into Belgium and may qualify for exemption from duty and taxes providing that the goods are bona fide gifts, are tendered from an individual, and are addressed to an individual in Belgium. Shipments deemed not acceptable as gifts due to the value declared (goods valued up to 45 euros) or the commodity shipped (not all articles are acceptable) are subject to normal duty and taxes as well as any related licensing requirements. Customs will make the final determination as to whether articles presented as gifts qualify for this type preference treatment. Gift shipments should be tendered with the following documents and statements:

  • Airway Bill
  • Commercial Invoice (required regardless of value for gifts)
  • The description provided on both the Air Waybill and Commercial Invoice should specify the description of the actual goods enclosed and be followed with this statement or similar "Unsolicited gifts not for resale or other purpose".

  For Gifts originating outside the European Community consigned to Belgium

  • Value limit of 45 euro per shipment
  • For tobacco - 50 cigarettes, 25 cigarillos, 50 grams of smoke tobacco
  • Alcohol (depending on alcohol %) - usually 1 liter
  • Wine - 2 liters
  • Perfume - 50 grams (toilet water - 0.25 liters)

  For Gifts originating inside the European Community consigned to Belgium

  • Value limit of 118 euro per shipment
  • For tobacco, alcohol, wine, perfume same limits as from outside the European Community
  • Coffee - 500 grams
  • Tea (Thee) - 100 grams


Back to Top

 

Standards

The Euopean Union issues directives to harmonize safety standards for regulated industrial products marketed in member countries. The European Union wide "CE" mark will supersede all other compliance requirements. The CE mark is mandatory by law for products to be marketed in all the EU member states. For many products, the EC mark may be affixed by the manufacturer, based on its own testing to verify that the product meets EU requirements. EU legislation may require that an independent third party be involved in product assessment and has established "notified bodies" (testing or certification agencies ) as qualifed third parties. Harmonization diminishes trade barriers, promotes safety, allows interoperability of products, systems and services, and promotes common technical understanding. The European Committee for Standardization - CEN works in partnership with the European Committee for Electrotechnical Standardization - CENELEC and the European Telecommunications Standards Institute - ETSI. Several EU Directives are imposed on electrical and electronic appliances, which govern standards on electromagnetic compatibility (EMC), low voltage (safety of electrical equipment); energy labeling of household lamps; and gas appliances, etc.

The Electromagnetic Compatibility (EMC) Directive requires that all electrical and electronic products to be sold in the EU market must not emit electromagnetic disturbance exceeding certain maximum levels, and must be of adequate levels of immunity to such disturbance.

The EU new Directive (98/101/EC) limits the content of mercury in batteries and accumulators imported into the European market from 1 January 2000. Regulated batteries and accumulators cannot contain more than 0.0005% by weight of mercury. The limitation of cadmium and lead remains the same as 91/157/EEC.

Imports of telecommunication products must be approved by British Approval Board of Telecommunications (BABT) in UK and Federal Approvals Office for Telecommunications(Bondsman fur Zulassungen in der Telekommunikation, BZT) in Germany.

The EU directive 92/75/EEC on the energy labeling of household electric refrigerators, freezers and their combinations, household washing machines, household electric tumble dryers, combined washer-dryers, and dishwashers household lamps.

Criteria for Eco-label for personal computer are : energy savings on monitors and control units; accompany with a commercial guarantee from the manufacturer that the computer system and the monitor will function for a period of three years and a year after the date of delivery to the customer respectively; composition of certain components of the computer where 90% of plastic and metal materials in the housing shall be recyclable; and the unit come complete with user instructions and an environment declaration of its ecological attributes.

Ionization chamber - type smoke detectors are required to meet safety regulations of the EU regarding electromagnetic radiation. Space detectors are also required to be in compliance with local radio frequency regulations of overseas markets.

Products to be sold to EU must carry a CE mark to show the products conform to the stipulated requirements in all directives. The CE mark shall affix onto the product by its manufacturer or importer, as a self-declaration. For some products, supplementary certification marks issued by a notified body as certification of conformity are required.

EU labeling regulations and standards need to be carefully monitored. Imports, which fail to meet marking and labeling requirement, will be refused for entry. Products bearing the CE mark are guaranteed free circulation within the EU market.

 
Back to Top

 

General Export Clearance Information

Clearance Process

Belgium controls apply to the export and re-export of military (conventional weapons) and dual-use items, as well as materials for weapons of mass destruction. Belgian companies send all applications for export and re-export to the Office of Quotas and Licenses in the Ministry of Economic Affairs. There are 2 primary export processes used by customs for exporting shipments from Belgium:

  • Low value clearance (= for qualified shipments below 1000 euros)
  • High value clearance (= for shipments above 1000 euros and/or above 70kgs.)

Low value shipments are processed by presenting a consolidated FedEx manifest (a manifest is an abbreviated listing of the cargo details for shipments moving internationally). The Air Waybill must contain the following information so that the created manifest lists all of the following data:

  • Shipper's name and address with phone number
  • Consignee's name and address with phone number
  • Full and complete description of the goods
  • Total quantity, unit value and currency of the goods
  • Number of packages

Total weight of the shipment

Clearance of high value shipments is done by presenting a consolidated manifest that lists all the shipment's data as for low value shipments (see above) plus a formal declaration for each of the shipments listed on that manifest.

The documentation requirements to produce a formal declaration are:

  • Air Waybill / Bill of Lading
  • Commercial Invoice or Pro-forma Invoice
  • Export License, EUR1, ATR, Certificate of Origin, Health certificate, etc. (if required).

FedEx Export Broker uses the shipments documentation to enter the required data in the export clearance system that is linked -via an EDI interface- to the Customs computer (PLDA) at the Customs Head Office in Brussels. The minimum requirements for data entry in order to produce a formal declaration are:

INCOTERMS (if possible show freight and insurance charges separately) + NAMED PLACE + INCOTERM DATE
When the data entry is completed the declaration is transmitted electronically to Belgian Customs' PLDA system. PLDA verifies that the data matches the requirements of the commodity code in regard to particular codes and returns a message.
If the declaration is correct, a message is sent stating it is accepted, and the release declaration is printed in the declarant's office. When a declaration is returned as incomplete, the errors will be highlighted and once corrected the data can be submitted again for further processing.

When a declaration is returned correct, PDLA has added a Customs control code to it that identifies the need for further processing and or examination.

The customer copy of the declaration is returned from Customs the next day and mailed to the shipper/exporter within a few days as this document is required for VAT claim (ability to request refund for VAT paid on the import of the goods) and proof of exportation.

Please note: There are three (3) different options on the Air Waybill that the supplier can choose for the payment of duty/vat and freight charges. Depending on the agreement with the consignee, the supplier can choose bill sender, bill consignee or bill third party. It is very important that all parties fully understand who is responsible for what charges prior to the shipment being shipped.

Specific other Export Services
Along with the (standard) export process described above, there are specific clearance processes that require special attention. Although the paperwork requirements are the same, special care must be undertaken for the following cases:

T1 documents (shipments under transit)

Shipments arriving under transit (not in free circulation in the EU) do not require a formal customs declaration and are therefore separated in the export process.

INTRA-EUROPE shipments UNDER TRANSIT (not in free circulation in the EU) are PROHIBITED!

Export documents not made by FedEx

Shipments arriving already cleared for export by another broker or by the company's in house Customs Brigade (department) do not require (another) formal customs declaration and therefore the shipments paperwork is separated in the export process.

Temporary Exportations

Shipments identified as a temporary export require a declaration and a physical inspection. These shipments are separated in the export process. The only shipments that can be used as a temporary export are repair goods. Please note: The words "Temporary Export" must be clearly shown on the Air Waybill and Invoice. In most cases the importer must have arrangement with a broker for these type shipments. This will require that the importer engage a broker locally to have their goods released and proper temporary imports are made.

Exportations from bonded warehouses

Shipments exported from the shipper's bonded warehouse (under Customs control) require a different type of declaration, and therefore paperwork and declarations are handled more carefully.

Form302

Shipments from military institutions (armies, logistic offices, etc.) require a declaration by presenting a 302 special form (supplied by the military headquarters) to Customs. Some copies of this document must be verified and stamped by Customs and must accompany the shipment to final destination.

A T2 or T2L can be used in some customs areas.

Please note: Ancillary charges may be applied for all extra services as deemed necessary by Customs or where these services are not covered as part of the standard FedEx Express customs clearance services.

Document Requirements
The following is a list of the general documentation that is used to facilitate import and export processing requirements for shipments entering or exiting the commerce of Belgium. Bill of lading
A Bill of Lading is a carrier certificate that authorizes the movement of goods. Currently, there are no special regulations or format designated for Bills of Lading.

Air Waybill
An Air Waybill or Carriers Certificate (naming the consignee for customs purposes) acts as evidence of the consignee's right to make entry.

Commercial Invoice
All goods shipped from outside the European Community to Belgium must have a Commercial Invoice. The invoice must contain and or reference the following information:

  • Air Waybill or Bill of Lading number
  • Shipper's full name and address with phone number
  • Complete delivery address if different from invoice address
  • VAT number of the consignee (if company)
  • EORI number  http://www.fiscus.fgov.be/interfdanl/nl/enterprises/eori.htm
  • (Foreign Traders needs to add their EU-Fiscal Representative)
  • AEO number (if applicable) http://www.fiscus.fgov.be/interfdanl/nl/aeo/index.htm
  • INCOTERMS (Terms of Sale - if possible show freight and insurance charges separately) + NAMED PLACE + INCOTERM DATE
  • Consignee's full name and address with phone number
  • Full and complete description of the goods (including HS numbers if possible)
  • Total quantity, unit value, units of measure and currency of the goods (fair market value)
  • Number of packages
  • Total weight of the shipment (gross and net)
  • County of Origin

 Invoices are required for all dutiable shipments relating to commercial transactions between companies; companies and individuals, regardless of the value. Commercial Invoices should show freight, insurance and similar charges as separate items when applicable, regardless of the INCOTERM (International Commercial Terms of Sale) used on the transaction. It can be in any official language for import shipments and, if required by customs, must be accompanied by a translation. When translations are requested, it must be furnished by a party who is knowledgeable of the transaction.

Additional descriptions and in some cases statements may be required and should be provided on the invoice in order to avoid possible customs delays and to assure proper classification and processing.

  • A declaration of antiquity (for qualifying goods over 100 years old)
  • A declaration of USED personal belongings, for shippers of personal effects seeking duty and tax exemption
  • Fabric breakout (composition of fabric 100% Cotton) for textiles and textile products shipped
  • Foodstuff breakout that identifies ingredients used in the manufacture of the foodstuffs
  • Footwear breakout that identifies the gender, shoe type and construction of the shoes
  • If samples of commercial goods are shipped, the appropriate description of the type of sample 'mutilated samples' or 'marked samples not for resale' should be provided as part of the description of the goods themselves.
  • If gift shipments, shipper must identify the gifts as "unsolicited gifts not for resale or other purpose".
  • Audio/video cassettes and tapes - the length and width of the tape, a brief synopsis of the content and the reason for exportation
  • Software on CD's and floppy disks - The value of software must be shown separately from software support.

Textile Certificate of Origin
Documentary proof of origin is required for the importation of most textile products at all times. The exporter normally provides the documentary proof in the form of a Certificate of Origin, but shipments originating from specific countries have the option of providing either a Declaration of Origin on the Invoice itself or the Certificate of Origin. Properly completed Certificates of Origin must be endorsed or decremented by the local department of trade or Chamber of Commerce. In some cases a fee may be associated with this service.

Exceptions to the Certificate of Origin, Declaration of Origin requirement include:

  • Properly marked and mutilated samples
  • Luggage made up of textile materials
  • Canvas bags
  • Bona-fide Gifts
  • Personal Effects

 It is recommended to provide a Certificate of Origin for every commodity subject to import licensing and/or quota restrictions from some origin countries and is required for all textile products imported into Belgium. A sample of the Certificate of Origin and Declaration of Origin is provided in the Global Trade Manager Document Library.
Please note: If some textile products are coming from countries with quantitive maximum (quota), an Export License (from the originating country) may be required in addition to the Certificate of Origin.

Dangerous goods certification
In addition to the standard documentation noted above, some goods may require DG certification. Examples of some commodities that may require dangerous goods certification are perfumes, liquor, chemicals, etc.

Forms/statements/others

  • Low Value preference declarations (for qualifying goods)
  • Phytosanitary (for plants and vegetable products)
  • Veterinary health (for animal products not for human consumption)
  • Veterinary health (foodstuff for human consumption)
  • CE-label (for quality and safety ex. Toys etc.)
  • Agrim/Agrex (cap-license for agriculture products, etc.)
  • VI1 (for wine, grape, grape juice)
  • Fabric, foodstuff, footwear breakout
  • Waste certificate


Back to Top

Belgium Export Prohibitions

Export controls that are imposed on Belgian exporters by the government can take the form of prohibitions such as blockades, embargoes, boycotts, and sanctions or they can take the form of export licensing and permit requirements for controlled commodities. Export controls may be product specific, technology specific or country specific.

The following is a listing of commodities prohibited or restricted for export from Belgium (NOT ALL INCLUSIVE):

  • Goods subject to the Dual-Use and Related Goods, (Military equipment) (Export Control) Regulations 1995 (DUEC)
  • Certain cultural goods, antiques and works of art
  • Counterfeit coins and bank notes
  • Goods bearing false origin statement
  • Counterfeit or pirated goods
  • All CITES goods
  • Wild animals and parts thereof
  • Weapons
  • Explosives
  • Some agriculture products (cap agrex)
  • Some medicines & drugs (khatdrug)
  • Euratom goods
  • Precursors, CFC's
  • Some Phytosanitary goods
  • Waste products
  • Meat, cheese, milk products (due to foot and mouth disease)
  • Some drugs (please check with the appropriate regulatory agency prior to shipping)


Back to Top

 

General Export Restrictions

You are prohibited from tendering the following items for shipment to any international destinations unless otherwise indicated, and you agree not to do so. (Additional restrictions may apply depending on destination. Various regulatory clearances in addition to customs clearance may be required for certain commodities, thereby extending the transit time.)

  1. APO/FPO addresses.
  2. C.O.D. shipments.
  3. Human corpses, human organs or body parts, human and animal embryos, or cremated or disinterred human remains.
  4. Explosives (Class 1.4 explosives are acceptable for carriage to Canada, Germany, France, Japan, United Arab Emirates and United Kingdom. Note: United Arab Emirates only allows Class 1.4 explosives to be shipped hold-for-pickup to the FedEx Express facility in Dubai).
  5. Items resembling a bomb, hand grenade or other explosive device, except as provided in the Dangerous Goods section. This includes, but is not limited to, inert products such as novelty items, training aids and works of art.
  6. Firearms, weaponry and their parts (acceptable between the U.S. and Puerto Rico).
  7. Perishable foodstuffs and foods and beverages requiring refrigeration or other environmental control. An exception is available by contract only. Contact your FedEx account executive for information.
  8. Live animals including insects, except as provided in the Live Animals section in the FedEx Service Guide. (Call the FedEx Live Animal Desk at 1.800.405.9052).
  9. Plants and plant material, including cut flowers (cut flowers are acceptable from the U.S. to selected points in Canada and from Colombia, Ecuador and the Netherlands to the U.S.).
  10. Lottery tickets and gambling devices where prohibited by law.
  11. Money (coins, cash, currency, paper money and negotiable instruments equivalent to cash such as endorsed stocks, bonds and cash letters).
  12. Pornographic and/or obscene material.
  13. Shipments being processed under:
    1. Duty drawbacks claims unless advance arrangements are made.
    2. Temporary Import Bonds – acceptable under the FedEx International Broker Select option, for initial import only.
    3. U.S. State Department licenses
    4. Carnets
    5. U.S. Drug Enforcement Administration export permit.
    6. Letters of Credit. Shipments subject to Letters of Credit are generally prohibited, with the exception of shipments subject to Letters of Credit calling for a “courier receipt”, as defined by Article 25 of UCP 600, shipped using the FedEx Expanded Service International Air Waybill.
    7. Certificate of Registration shipments (CF4455).


  14. Hazardous waste, including, but not limited to, used hypodermic needles or syringes transported for sterilization, recycling, disposal or for any other purpose, or other medical waste.
  15. Shipments that may cause damage to, or delay of, equipment, personnel or other shipments.
  16. Shipments that require us to obtain any special licenses or permit for transportation, importation or exportation.
  17. Shipments or commodities whose carriage, importation or exportation is prohibited by any law, statute or regulation.
  18. Counterfeit goods, including, but not limited to, goods under a trademark, without the approval or oversight of the registered trademark owner (also commonly referred to as "fake goods" or "knock-offs").
  19. Marijuana, as defined by U.S. federal law, 21 U.S.C. 802(16), including marijuana intended for recreational or medicinal use, and synthetic cannabinoids.
  20. Shipments with a declared value for customs in excess of that permitted for a specific destination. (See the Declared Value for Carriage and Limits of Liability section in the FedEx Service Guide).
  21. Dangerous goods except as permitted under the Dangerous Goods section of these terms and conditions.
  22. Processed or unprocessed dead animals, including insects and pets. Taxidermy-finished hunting trophies or completely processed (dried) specimens of whole animals or parts of animals are acceptable for shipment into the U.S.
  23. Packages that are wet, leaking or emit an odor of any kind.
  24. Wildlife products that require U.S. Fish and Wildlife Service export clearance by FedEx prior to exportation from the U.S.
  25. In-bond shipments destined to or being withdrawn from a Foreign Trade Zone or bonded warehouse, unless the FedEx International Broker Select option is selected for U.S. import shipments, or the FedEx International Controlled Export service option is selected for U.S. export shipments.
Notwithstanding any other provision of the FedEx Service Guide, we are not liable for delay of, loss of damage to a shipment of any prohibited item. The shipper agrees to indemnity FedEx for any and all costs, fees and expenses FedEx incurs as a result of the shipper's violation of any local, state or federal laws or regulations or from tendering any prohibited item for shipment.

You may be able to ship these items via FedEx International Controlled Export, FedEx International Premium, FedEx International Express Freight (IXF) or FedEx International Airport-to-Airport (ATA). For information on FedEx International Controlled Export, call International Customer Service at 1.800.GoFedEx 1.800.463.3339 (say "international services"). For information on the other services listed call FedEx Express Freight Customer Service at 1.800.332.0807.

Back to Top

 

Belgium Restrictions

Export controls that are imposed on Belgian exporters by the government can take the form of prohibitions such as blockades, embargoes, boycotts, and sanctions or they can take the form of export licensing and permit requirements for controlled commodities. Export controls may be product specific, technology specific or country specific. The following is a listing of commodities restricted for export from Belgium (NOT ALL INCLUSIVE):

  • Goods subject to the Dual-Use and Related Goods, (Military equipment) (Export Control) Regulations 1995 (DUEC)
  • Certain cultural goods, antiques and works of art
  • Some agriculture products (cap agrex)
  • Some medicines & drugs (khatdrug)
  • Euratom goods
  • Precursors, CFC's
  • Some Phytosanitary goods
  • Some drugs (please check with the appropriate regulatory agency prior to shipping)


Back to Top

Regulatory Contact Information

Branch or Agency Name Areas of Responsibility

Ministry of Finance
Tel: 0032-2-572-57-57

  • Customs information

Ministry of Economy
Tel: 0032-2-277-51-11
Fax: 0032-2-277-51

  • Economic promotion, International Trade, License-department, etc.

Ministry of Economy License Sector
Tel: 0032-2-548-64-69
Fax : 0032-2-548-65-70

  • License administration (especially semi precious stones, etc.)

Ministry of Health, Safety and Environment (CITES)
Tel: 0032-2-524-74-00

  • CITES

Ministry of Health, Safety and Environment (Phyto, etc)
Tel: 32-2-211-82-11

  • Inspection for plant and vegetable products (Phytosanitary)

Ministry of Public Health
Tel: 32-(0) 2-524-71-11
Call Center: 32-(0)-524-97-97

  •  

Ministry of Culture
Tel: 0032-2-553-68-26
Fax : 0032-2-553-68-43

  • Cultural Goods, Artworks, Antiques etc.
Ministry of Social Affairs, Health, Environment
Tel: 0032-2-524-80-80
Fax : 0032-2-524-80-01
  • Precursors, CFC, narcotic drugs, phychotropic, medication, etc.

Diamond Office
Tel: 0032-(0) 3-222-05-11
Fax : 0032-(0) 3-222-05-99

  • Import/export of diamonds, etc.

Belgium Intervention and Restitution office (BIRB) products (AGRIM /AGREX)
Tel: 0032-2-287-24-11
Fax : 0032-2-230-25-33

  • Import and Export Licensing of Agriculture

Ministry of Economy
Tel: 0032-2-208-36-11
Fax : 0032-2-208-39-75

  • Economic Inspection (wine VI 1/VI 2 etc.)

Ministry of Economy
Tel: 0032-2-206-58-22
Fax : 0032-2-23083-22

  • Sector policy (wine, sanction, embargo, etc.)

OVAM
Tel: 0032-15-284-284
Fax : 0032-15-203-275

  • Waste products

Belgian Chamber of Commerce
Tel: 32 (0) 2-209-05-50
Fax : 32 (0) 2-209-05-68

  • Trade Promotion and issuance of Certificate of origin, etc.

Broker Beyer
Tel: 0032 63 22 28 48 and 00352 35 73 03
Fax: 0032 63 22 46 59 and 00352 35 02 43

  • Responsible for import/export Luxembourg = FedEx Broker in Luxembourg

 

Back to Top

Please note

You are not using a recommended browser for this area of smallbusiness.fedex.com. You may be able to use the site, however you may experience some difficulties. Fully supported browsers and operating systems include.

  • Microsoft Windows
  • Windows 200, XP, Vista
  • Google Chrome 13+
  • Microsoft Internet Explorer 8+
  • Mozilla Firefox 10+
  • Apple Mac OS
  • Mac 10.4+
  • Google Chrome 13+
  • Mozilla Firefox 10+
  • Safari 5.0+
  • iPad & iPhone
  • iOS 6+
  • Safari
  • Android
  • Android OS 4+ (Ice Cream Sandwich)
  • Chrome
  • Platform Browser

Close

x